August, 2023 – Municipalities can now digitally manage buildings, properties, and road networks of II. and III class, with the new package of services from YMS. By combining proven know-how we have prepared a system that will help in the two most extensive and technically demanding areas of self-governance.

Properties, buildings, and roads

Each city and region manages hundreds of buildings, objects, equipment, and technology for various uses scattered across the territory. They are responsible for their condition, maintenance, and improvement. The regions also take care of road networks of II. and III. class, which, once again, means repairs, maintenance, and investing in improvements.

Energy monitoring or risk assessment

The main reason organizations are choosing to go digital is not only order and overview but mainly the certainty that they are managing resources in the most efficient way possible. “Nowadays energy efficiency is number one. We can monitor and compare energy consumption values in different buildings and spaces, search for available saving options, and calculate them in technical and economic units,” says YMS Business Development Director Radovan Hilbert.

It is the same with road management, where the highest value is effective day-to-day management and strategic investment in renewal. “The system covers all normal road administration activities, i.e. dispatching, malfunction, resource management, and finance. In addition, the model assesses risk and expertly calculates the best possible investment. In other words, which road to invest in so that the risk of problems and accidents is as low as possible,” explains YMS project manager Tomáš Mišovič.

The first step is the hardest

When transitioning to digital, the first step is acquiring, sorting, and cleaning data into a shared system. For buildings, objects, and land we need their exact location, use, actual condition, and passportizationData is collected at the level of technical equipment, such as shafts and elevators, and even details of every room. Roads have a similar process. A lot of data already exists in partial systems or Excel tables, we unify everything and add new, up-to-date data,” says YMS business development director Radovan Hilbert.

In the first phase of electronization a physical inspection of objects and locations is carried out. “For example, in the case of the Banská Bystrica region, there are more than 700 objects, which is the most time and resource-demanding part of the entire process,” continues Radovan Hilbert.

Return on investment in decision-making quality

The Road Administration and Maintenance of the Trnava Self-governing region (RAM TTSK) also went through a similar digitization “route”, when they introduced electronic dispatching a few years ago. “After nearly five years of use, RAM TTSK has an overview of all resources and their uses, they manage what, who, where and with what technology they are working with, how much it costs, what the stock levels are, how the work is going in the field and much more information, all in real-time,” adds Tomáš Mišovič.

A real-time overview on a map, digital work in the field, online task status reports, automatic generation of work orders, reports, statements, connections to quantity sensors such as temperature or air humidity, etc., is a certainty. Along with integration with other systems in the organization.

Modules tuned for public administration

After three decades of experience with technical and geographical systems, YMS has state-of-the-art modules for asset and road management. Built on world-class technologies, with intuitive design important for professional, non-technical occupations and a guarantee for compatibility with the requirements of public administration systems.

The professional team YMS has already electronicized many organizations or sub-processes in public administration. Property and road modules respect the requirements of data once and enough, for data owners, up-to-dateness and openness, availability and integrability to other systems and state registers,” concludes Radovan Hilbert.